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    Home > Frequently Asked Questions  > e-Stamping of Property Document

Electronic Stamping Applications

1.

Q:

After a change of legal representative, can the new solicitor firm use the e-stamping service for a subsequent assignment or to pay the deferred duty?

  

A:

No. For security reasons, all electronic stamping applications for the same transaction have to be made by the same applicant. If there is a change of legal representative, please use paper application for subsequent stamping.
 

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2.

Q:

Is there any template function provided?

  

A:

No, but you can retrieve a previously submitted application as input template.
 

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3.

Q:

Can I save my currently inputted data without submission?

  

A:

Yes, for stamping request involving agreement, assignment and tenancy agreement, you may choose to save your input data before submission by using the "Save and Quit" button. You may save up to 60 partially completed records and each of these records can be stored in the system for a period of 30 days. Please note that a temporarily saved record will be removed from the database once it is retrieved. If you wish to save the retrieved record before submission, please click the "Save and Quit" button.
 

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4.

Q:

Can I submit a number of e-stamping applications in batch?

  

A:

You can input as many as 50 stamping requests in one go by uploading, but the e-application has to be lodged one by one (Please click here for details).
 

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5.

Q:

Can I submit a late stamping application online?

  

A:

Yes, if it is NOT a case late for over 4 years and the duty and penalty will be paid online in full with no application for remission. Otherwise, please use paper application.
 

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6.

Q:

Can I choose the off-line payment mode for a late stamping case?

  

A:

No. You have to pay online or approach the Stamp Office for stamping as penalty has to be computed manually upon payment.
 

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7.

Q:

Can I submit stamping applications for “series of transaction” cases electronically?

  

A:

No, please use paper application.
 

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8.

Q:

Will the system compute the stamp duty payable and show it on the screen immediately?

  

A:

Yes, you will see the stamp duty amount in the confirmation page before submission of the application.
 

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9.

Q:

Can the inputted details be amended and how?

  

A:

Before submission, you can press the “Amend Details” button and go back to the input screen and make amendment. After submission, please approach the Stamp Office for rectification.
 

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10.

Q:

If the solicitor firm loses all records including the Instrument Reference Number (IRN) and the Transaction Reference Number of an initial stamping case, how to proceed with the subsequent stamping?

  

A:

The firm can approach Stamp Office to retrieve the IRN.
 

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11.

Q:

Can the user input Simplified Chinese Characters in the electronic application?

  

A:

Currently the system is designed to accept Chinese characters in “Big 5” or “HKSCS” character set.
 

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12.

Q:

For an initial stamping case, how many vendors can I input?

  

A:

A maximum of 20. If more, please use paper application.
 

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13.

Q:

For an initial stamping case, how many confirmor transactions and confirmors can I input?

  

A:

A maximum of 2 confirmor transactions with 4 confirmors each. If more, please use paper application.
 

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14.

Q:

For the purchase of a residential property with car park, which address format should I use?

  

A:

Free format.
 

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15.

Q:

How do I input a sub-sale case of a residential property?

  

A:

For each sub-sale agreement, please submit an “Initial Stamping” application. After stamping all the related agreements, you may submit a “Subsequent Assignment” application to pay the fixed duty for the assignment and information of the first and last preceding agreements has to be inputted.
 

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16.

Q:

How do I input the consideration amount in a case selling only 50% of the interest of property?

  

A:

Input the consideration for this 50% interest only. In case the value of the whole property is stated in the instrument and you do not want the stamp certificate to show only 50% of the amount, please use the conventional stamping mode.
 

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17.

Q:

If I submit the initial stamping application in paper form, may I use the e-Stamping service to stamp subsequent documents of the same transaction?

  

A:

Yes, if:

(1) You are the same applicant for all the previous stamping requests of the same transaction.

(2) The number of parties and confirmor transactions involved do not exceed the maximum number that can be input under e-Stamping applications. For details, please refer to the answers in Q12 , Q13 above and Q7(a) under category "General".

(3) There should not be any self-defined Chinese characters in the data of all related previous stamping applications of the same transaction.
 

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