Skip to main content
Skip to content
GovHK Trandition Chinese Simplified Chinese Background A A A Search Search Site Map Contact Us

Level Double-A conformance, W3C WAI Web Content Accessibility Guidelines 2.0

Web Accessibility Recognition Scheme
Mobile / Accessible Version IconMobile / Accessible Version Printer View IconPrinter View RSS Icon RSS
  Home > Electronic Services > Submission of Employer's Return in Computerized Format

Submission of Employer's Return in Computerized Format

  

 
  • The latest version IRD IR56B Software version 4.2 has already been uploaded, please upgrade by downloading the installation program.
  • IRD does NOT accept IR56B records prepared by IRD IR56B Software versions 3.41 or 4.0 with effect from 1 April 2016. Please upgrade the software to version 4.2 now.

 
 
 
Please label the USB storage device/diskette or write on the CD/DVD of IR56B/IR56M(softcopy) with the employer's name, employer's file number and the year of assessment. Put it in an envelope and staple the envelope securely to the BIR56A/IR6036B and the signed Control List before filing.
 
 

IRD IR56B Software

The IRD IR56B Software is provided to employers free of charge for the preparation of the annual Employer's Return (IR56B). The latest version 4.2 runs on Microsoft Windows Vista, Windows 7 or above. Please read the Installation and Operation Guide before installation.

The IRD IR56B Software version 4.2 has an additional feature for preparation of IR56B records in XML format. Employers with up to 200 sets of IR56B records can opt to upload the IR56B XML data file so generated and file the Employer’s Return electronically under eTAX. Please click here for details.

 

Download the IRD IR56B Software

IRD IR56B Software version 4.2

(Last updated in March 2017)

EnglishChinese
1. Installation Program
2. Installation and Operation Guide
3. Employer’s Obligations (IR56H)

 

Note:   If you encounter problems when installing and using the IRD IR56B Software, you may refer to the following FAQ:

  • Filing of Computerized Employer's Return
  • Frequently Encountered Problems in using the IRD IR56B Software

 

Existing Users of IRD IR56B Software Version 4.1

IR56B records prepared by IRD IR56B Software version 4.1 are still accepted by IRD.  However, you are recommended to upgrade the IRD IR56B Software to the latest version 4.2, which has some minor amendments in the wordings on the IR56B form, by downloading the above installation program.

 

Existing Users of IRD IR56B Software Version 3.5

IRD IR56B Software version 3.5 runs on Windows 2000 / Window XP of which Microsoft has already stopped providing security updates and technical support.  IR56B records prepared by IRD IR56B Software version 3.5 will not be accepted soon.  Please upgrade your Windows operating system to Windows Vista/7/8/10 and then install the IRD IR56B Software version 4.2 by downloading the above installation program.

 

Existing Users of IRD IR56B Software Versions 3.41 or 4.0

IRD IR56B Software versions 3.41 and 4.0 failed to cater for the requirement of reporting the payment in lieu of notice accrued to an employee, which is assessable to Salaries Tax from 1 April 2012.  IRD does NOT accept IR56B records prepared by IRD IR56B Software versions 3.41 or 4.0 with effect from 1 April 2016.  Please upgrade your Windows operating system to Windows Vista/7/8/10 (if applicable) and then install the IRD IR56B Software version 4.2 by downloading the above installation program.

 

Notes on IRD IR56B Software download / upgrade:

  • The data of employees previously saved under the old version can be imported to the new version after upgrading. Please see Appendices D and E of the Installation and Operation Guide for details.
  • For enquiry on installation and operation of the IRD IR56B  Software, please contact 183 5311 for more information during office hours at 8:15 am to 12:15 pm and 1:15 pm to 5:30 pm from Monday to Friday.
  • The IRD IR56B Software is supplied on an as-is basis. We accept no liability whatsoever for any loss or damage which may be incurred by its use.


 

  back to top


Self-developed Software (Softcopy or printed in A4)

For submission of annual Employer's Return (IR56B) and Notifications (IR56E, IR56F, IR56G and IR56M) in computerized format, you may also develop your own software in accordance with the requirements specified by this department. However, separate applications have to be lodged and prior approval in writing must be obtained from the department first.

 

Requirement specifications

Please select and click to browse the relevant requirement specifications of various forms:

 

Form Description Submission in
IR56B

Employer's Return of Remuneration and Pensions

Softcopy
IR56E For Employee who Commences to be Employed Printout in A4
IR56F For Employee who is about to Cease to be Employed Printout in A4
IR56G For Employee who is about to Depart from Hong Kong Printout in A4
IR56M

For Remuneration paid to persons other than employees

Softcopy
IR56M For Remuneration paid to persons other than employees Printout in A4

For all applications lodged by employers on or after 1 March 2014, IRD has updated the requirement specifications of software developed by employers for submission of annual Employer’s Return of Remuneration and Pensions (IR56B) and Notification of Remunerations Paid to Persons other than Employees (IR56M) in computerized format. In brief, the new specifications require the adoption of Unicode Standard for input of Chinese characters and submission of data files in XML format.

Employers who have previously obtained approval to use self-developed software to prepare IR56B and IR56M in computerized format can continue to use their approved software until further notice. However, they are encouraged to make appropriate changes to their software early so as to comply with the new requirement specifications. They need not submit fresh application to the IRD for making such changes.

For enquiries, please contact the Computer Section on 16/F, Revenue Tower, 5 Gloucester Road, Wan Chai, Hong Kong or at telephone number 183 5310 during office hours at 8:15 am to 12:15 pm and 1:15 pm to 5:30 pm from Monday to Friday.

 

Documents for Application on Submission of IR56 Forms in Computerized Format :

Form Submission in Application Floppy Diskette/ CD-ROM/ DVD-ROM / USB Storage Device Control list Sample hardcopy
IR56B Softcopy - Employer's name and file number

- Form concerned
- Containing test data file of IR56B records in XML format (with 20-30 testing data)

- With an external label or writing stating the Employer's name and file number and Year of Assessment concerned
Control list for test data of IR56B 3 sets of test data of IR56B in hardcopy
IR56E Printout in A4 - Employer's name and file number

- Form concerned
Not applicable Not applicable 3 sets of test data of IR56E in hardcopy
IR56F Printout in A4 - Employer's name and file number

- Form concerned
Not applicable Not applicable 3 sets of test data of IR56F in hardcopy
IR56G Printout in A4 - Employer's name and file number

- Form concerned
Not applicable Not applicable 3 sets of test data of IR56G in hardcopy
IR56M Softcopy - Employer's name and file number

- Form concerned
- Containing test data file of IR56M records in XML format (with 20-30 testing data)


- With an external label or writing stating the Payer's name and Employer's file number and Year of Assessment concerned
Control list for test data of IR56M 3 sets of test data of IR56M in hardcopy
IR56M Printout in A4 - Employer's name and file number

- Form concerned
Not applicable Not applicable 3 sets of test IR56M in hardcopy

Employers with up to 200 sets of IR56B records can opt to upload the IR56B XML data file generated by the self-developed software and file the Employer’s Return electronically under ETAX. Please click here for detail

 

  back to top


 

 

back to top