User Guide for Bulk Upload (Share Transfers)

Stamping applications for share transfer documents can be submitted in bulk with a maximum of 5,000 instruments at any one time.

The upload file must be in a valid format of a Microsoft Excel (.xlsx) or XML file (.xml). The upload file must not exceed 10 MB. Please zip the file before upload if the file exceeds 10 MB. You can prepare the upload file by any of the following methods:

• Microsoft Excel (.xlsx)
  • Download the applicable template according to your type of transaction and prepare your upload file:
    

         1. Share(s) of company listed in Hong Kong (Sale and purchase)

         2. Share(s) of company listed in Hong Kong (Other than sale and purchase)

         3. Share(s) of company listed in Hong Kong (Change of nominee)

         4. Share(s) of company not listed in Hong Kong (Sale and purchase)

         5. Share(s) of company not listed in Hong Kong (Other than sale and purchase)

     
• XML file (.xml)
  • Method 1: Using OpenOffice <Section 3 of User Guide>
    • Step 1: Download the OpenOffice.org Calc 4.x version
    • Step 2: Download the XML filter (for share transfer document) for the OpenOffice.org Calc 4.x
    • Step 3: Download the applicable template according to your type of transaction and prepare your upload file:

                  1. Share(s) of company listed in Hong Kong (Sale and purchase)

                  2. Share(s) of company listed in Hong Kong (Other than sale and purchase)

                  3. Share(s) of company listed in Hong Kong (Change of nominee)

                  4. Share(s) of company not listed in Hong Kong (Sale and purchase)

                  5. Share(s) of company not listed in Hong Kong (Other than sale and purchase)

    • Step 4: Convert the upload file into XML format by using OpenOffice.org Calc 4.x
       
  • Method 2: Using custom-developed applications <Section 5 of User Guide>
    • Prepare the XML file directly. Please refer to the applicable Data Specification File:

                  1. Share(s) of company listed in Hong Kong (Sale and purchase)

                  2. Share(s) of company listed in Hong Kong (Other than sale and purchase)

                  3. Share(s) of company listed in Hong Kong (Change of nominee)

                  4. Share(s) of company not listed in Hong Kong (Sale and purchase)

                  5. Share(s) of company not listed in Hong Kong (Other than sale and purchase)

  • For details, please refer to the Upload Stamping Request User Guide.

Please read the following notes regarding the bulk upload of stamping applications:

1. All transactions to be uploaded in the same data file should bear the same execution date.
2. All transactions to be uploaded in the same data file shall be executed either in Hong Kong, or outside Hong Kong.
3. Bulk stamping application for duplicates of documents will not be accepted.
4. Bulk stamping application for transfer of shares of unlisted company which owns subsidiaries, landed properties, or right to acquire landed properties will not be accepted.
5. The bulk upload service is applicable to in-time applications only.
6. You can submit not more than 5,000 instruments for stamping in the same data file.
7. All transactions successfully uploaded in the same data file will be treated as a single application. Only one payment notice will be generated.
8. If the consideration or value of share(s) is in foreign currency, please convert the amount to their equivalents in Hong Kong dollars.