One-stop Notification of Change of Company Particulars Service

When was the one-stop notification of change of company particulars service implemented?

The Companies Registry and the IRD jointly implemented the one-stop notification of change of company particulars service on 21 February 2011. The service saves companies the time and efforts of lodging separate notifications of change of company particulars, i.e. Company name and Registered Office Address, with both the Companies Registry and the IRD. After accepting the notification, the Companies Registry will transmit such particulars directly to the IRD.

What changes in particulars are covered by the one-stop notification service?

For local companies and re-domiciled companies

change of company name under section 107 of the Companies Ordinance (Cap. 622) and change of registered office address under section 658 of that Ordinance.

For registered non-Hong Kong companies

change of corporate name, address of principal place of business in Hong Kong and particulars of authorized representatives under Part 16 of the Companies Ordinance.

For open-ended fund companies

change of company name and change of registered office address under the Securities and Futures (Open-ended Fund Companies) Rules (Cap. 571AQ)

When will the IRD issue the amended Business Registration Certificate and amended Branch Registration Certificate(s) if a company through the one-stop notification of change of company particulars service notifies the change of its company name?

Normally, the IRD will send out the amended Business Registration Certificate and amended Branch Registration Certificate(s) by post on the next working day following the date of Certificate of Change of Name/Certificate of Registration of Change of Corporate Name of Non-Hong Kong Company of the company concerned.

What should a company do if it is in urgent need of amended Business Registration Certificate and amended Branch Registration Certificate(s) after it changes its company name?

Usually, the IRD will send out the amended Business Registration Certificate and amended Branch Registration Certificate(s) by post on the next working day after the date of the Certificate of Change of Name/Certificate of Registration of Change of Corporate Name of Non-Hong Kong Company. If a company is in urgent need of the amended Business Registration Certificate and amended Branch Registration Certificate(s), it may follow the arrangements below -

Certificate of Change of Name/Certificate of Registration of Change of Corporate Name of Non-Hong Kong Company in paper
- On the day the company receives the Notice of Collection of Certificate(s) ("Notice") issued by the Companies Registry, it may send a copy of the Notice to the Business Registration Office by fax at 2824 1482
- The Company is required to indicate in the Notice its preference to collect on the next working day (see example) the amended Business Registration Certificate in person from the Business Registration Office. (see sample)
- The amended Business Registration Certificate can be collected through Counter 8 of the Business Registration Office¹. To facilitate processing, the company is required to show both the Certificate of Change of Name/Certificate of Registration of Change of Corporate Name of Non-Hong Kong Company and the Notice sent to the Business Registration Office.
Electronic Certificate of Change of Name (e-Certificate)
On the day the company receives the e-Certificate, it may submit a notification of change of company name (IRC3110A), together with a printed copy of the e-Certificate, through Counters 10-12 of the Business Registration Office¹.

Please click here for the latest arrangement for counter services of the Business Registration Office.

¹2/F, Inland Revenue Centre, 5 Concorde Road, Kai Tak, Kowloon, Hong Kong

Shall a company notify the IRD of any change in its business particulars, for example, business name, business address and nature of business?

Yes, the company is required to notify the IRD of the change within one month from the date of the change by submitting a written notification or a completed IRC3110A (business name), IRC3111A (business address) or IRBR193 (nature of business) or an online notification via eTAX at GovHK.

The Companies Registry and the IRD have jointly introduced an OPTIONAL ELECTRONIC one-stop notification service for local companies at the e-Services Portal (https://www.e-services.cr.gov.hk) of the Companies Registry. By using this electronic service, a local company which reports a change of registered office address can opt to request the Companies Registry to notify the IRD on its behalf that its business address as registered under the Business Registration Ordinance (Cap. 310) has changed to its new registered office address with effect from the effective date of change as stated in e-Form NR1. Through this service, local companies can amend both their registered office address and business address in one go.

Normally, the IRD will send out the amended Business Registration Certificate by post on the next working day following the date when the Companies Registry registers the e-Form NR1.

What should a company do if it is in urgent need of amended Business Registration Certificate and amended Branch Registration Certificate(s) after it changes its corporate name and business address at the same time?

Where a company changes its corporate name and business address at the same time, it may follow the arrangements below to collect the amended Business Registration Certificate –

Certificate of Change of Name/Certificate of Registration of Change of Corporate Name of Non-Hong Kong Company in paper
- On the day the company receives the Notice of Collection of Certificate(s) ("Notice") issued by the Companies Registry, it may send a copy of the Notice to the Amendment Section of Business Registration Office by fax at 2824 1482.
- The Company is required to indicate in the Notice its new business address and its preference to collect on the next working day (see example) the amended Business and Branch Registration Certificates in person from the Business Registration Office. (see sample)
- The company can submit a completed IRC3111A through Counters 10-12 of the Business Registration Office¹. To facilitate processing, the company is required to show the Notice sent to the Business Registration Office.
Electronic Certificate of Change of Name (e-Certificate)
On the day the company receives the e-Certificate, it may submit completed IRC3110A and IRC3111A, together with a printed copy of the e-Certificate, through Counters 10-12 of the Business Registration Office¹.

Please click here for the latest arrangement for counter services of the Business Registration Office.

¹2/F, Inland Revenue Centre, 5 Concorde Road, Kai Tak, Kowloon, Hong Kong

If a company changes its business address and is in urgent need of an amended Business Registration Certificate with the new business address, what should the company do?

The company can visit the Business Registration Office¹ and submit a written notification of the change of business address or a completed IRC3111A through Counters 10-12, with a view to obtaining the amended Business Registration Certificate on the same day.

Please click here for the latest arrangement for counter services of the Business Registration Office.

¹2/F, Inland Revenue Centre, 5 Concorde Road, Kai Tak, Kowloon, Hong Kong